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Home Care Billing & Payroll

Home care billing software made easy. No finance degree needed. 

Turn billing day into an hour

Home care agencies often get stuck in the billing 'trap' -- a constant cycle of collecting paper timecards from caregivers, mailing invoices, and receiving payments in the mail makes knowing how much you can invest in your business hard. You've put the hard work in. ClearCare home care software makes collecting your money and paying caregivers easy. 

Time cards are kept via the telephony system. Review and reconcile the shifts at the end of the week and export to your accounting software. Holidays, overtime, multiple pay rates, mileage, break time, meal time are all accounted for. Collect funds from your clients with a click using e-payments. Payments are in your account in 48-hours versus the weeks it takes to receive mailed invoices. 

 Quickbooks Integrated

Quickbooks, Paychex, and ADP compatible. Use another payroll provider? No problem. We work with hundreds of payroll providers and will create a custom export for whoever you use. 

 Invoice & Collect with a Click

No more mailing invoices and waiting weeks to receive payments. Reconcilce the schedules and with a click your clients just paid you electronically. 


Integrated with Telephony

As soon as your caregivers clock out of their shifts, care logs are automatically sent to billing and payroll.

Quick Pay for Caregivers

Tools and filters help you review all completed care logs and mark them as finalized, to indicate that they are ready to be billed/paid.

Accounts Receivable Tracking

Track clients who are current, 30, 60, and 90+ days overdue. Re-send invoices and statement balances via ClearCare with delivery confirmation. 

Invoice and Receive Payments

Creating professional, informative invoices with a click saves you valuable time on billing day. Receive payments in ClearCare to maintain updating aging summaries for your administrators and clients.

 No More Licking Envelopes & Finding Stamps

Run your payroll like a modern business. No more wasted time or money running to the bank or 

 Flexible Billing

Parent payors or multiple payor friendly interface allows whoever is paying the bill to pay with ease. ICD9 and ICD10 codes, UB-4, and CMS 1500 compatible. 


Flexible Billing Options

Your home care billing software allows choice of billing frequency (weekly, bi-weekly, monthly, etc), the last day of your billing cycle, and your standard work week (Sun-Mon, Mon-Sun, etc) and even how you handle overnight shifts that extend past midnight. 

Receivables Reporting

Who has outstanding balances on their account? Find out within a matter of seconds using our various Receivables reports.

You've Got Questions. We've Got Answers.

How fast can I receive payments?

ClearCare's home health billing allows home care agencies to be paid in 48 hours when their clients pay with either a credit card or ACH bank transfer. 

Does the home care billing software cost extra?

No. If you have a copy or quickbooks and a payroll company, there is no additional fees. If you choose to allow clients to pay electronically, merchant rates apply. 

What payroll providers are compatible?

ClearCare is compatible with standard home health care billing system payroll providers: ADP, Paychex, and dozens of other providers. We'll work with you to create a payroll export for whatever payroll company you use. 

How is the caregivers time card kept?

Like most home health billing systems, ClearCare keeps the timecard via the telephony system. However, ClearCare's telephony system is uniquely set to account for private-duty home care agencies. 

Do you integrate with Quickbooks and Quickbooks Online?


Can you recommend a payroll company?

Yes - We have relationships with major payroll companies who work with home health billing software systems like ClearCare.